What roles do the Business Analyst have?

Many people or organisations define a business analyst or Business Analyst, as that person who takes care of various roles in a team, who is able to analyse the requirements, direct the projects, develop the software and test direction. AQ Bookkeeping is a business that offers excellent services at an affordable price for all businesses […]
Business Analyst

Many people or organisations define a business analyst or Business Analyst, as that person who takes care of various roles in a team, who is able to analyse the requirements, direct the projects, develop the software and test direction.

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Does your company need a Business Analyst?

Your company needs a business analyst to perform an analysis that allows a reduction of the most complex problems so that it is easier to handle the situation.

When working with several groups that are starting a business, it is very likely that they will enter into a conflict due to some misunderstanding in the requirements or by the simple fact that each group presents different perspectives or interests, so they will present different types of solution to the problem, this is where a business analyst is most needed.

In addition to the fact that many companies or organisations do not have their strategies clearly defined or by some error they make decisions that are not favorable for the business they want to undertake, so they contradict the objectives that companies have.

What is the most important function of a business analyst?

It is here that we must understand what is the most important function that a business analyst has and it is the fact of understanding the requirement of each organisation.

They are characterised by dissolving big problems into simpler problems that help to make the solution more effective, this decomposition of the problems will facilitate the understanding of the organisations and the different processes, groups and components that are in them and that is that Business analysts are able to analyse the entire business in order to understand and explain to others what the structure of the organisation consists of.

Basically, this is the function of the analyst, to give clarity to the business decisions and to help the members to understand the role they play in the organisations regarding the objectives that it has.

Then the analyst must be prepared to act as a facilitator in these types of situations to the groups that make up the organisations, in such a way that it helps people set clear goals with objectives and future solutions.

It is important that the analyst, based on his experience, ask potential questions with which he can find an existing problem in the organisation, but in the end the solution of all these problems lies with the group of the organisation, depending on their interests and goals .

The business of a Business Analyst is always necessary

In addition to playing a facilitator role, the analyst must also be able to act as a consultant where he increases his authority and influence in organisations.

However, facilitating the understanding of business in organisations is not the only function that the analyst has, it can also carry out studies and collect them to decipher what changes organisations might need for a better functioning. In addition to another important function such as managing the requirements, analysing with sufficient level of detail and specifying with quality.

How is the process of a good Business Analysis?

It will depend on the nature and dimension of the project, but there is a basic scheme that virtually all projects must follow:

  1. Define the business need

At this point the area, process, its resources (especially professional profiles and their roles), current tools that are involved, documentation, etc. are evaluated and the objectives pursued with the project for the business are identified. It is crucial to maintain a totally clear and shared vision by the project objective team.

  1. Define the scope of the solution

It involves studying and detailing the assumptions and limitations: At this point, the relevant assumptions and limitations that can influence the project are worked on, for example legal aspects, technical or economic limitations, etc.

  1. Requirements Analysis

Understanding the need and knowing the scope of the solution we proceed to prepare the Requirements Analysis, the document that will gather the capacities declared by the different stakeholders for the tool. However, the requirements analysis is not just a repository of features, it includes the definition of the requirements, describing the behavior of the solution in sufficient detail to allow them to be developed. In addition, you must prioritise the different characteristics, identify incompatibilities, inconsistencies, etc. and polish them so that the solution, as described, not only responds in the most effective way to its objective but also is totally viable.

  1. Project Planning

The business analyst with the Project Manager (sometimes both profiles coincide in the same person) must deploy the requirements in a project planning that allows allocating the necessary resources to the execution and scheduling all the necessary tasks for its completion.

Once the project is started, the Business Analyst must advise the stakeholders involved in it, providing light on the interpretation of the requirements when the time comes for its implementation as well as making new evaluations of possible new requirements arising during the project.

Nowadays there are very few projects that once implemented do not require more action. Most not only require maintenance as forced updates due to the evolution of operating systems and hardware on which they work, backend maintenance or project systems, but also from the first moment in which the project is put into production must be designed a “road-map” organised by “objective” evolutionary versions over time. These versions will serve to carry out a continuous BA on the project, identifying improvements, their requirements and prioritising them to organize the different future versions.

In short, Business Analysis would be the project that an architect carries out prior to the construction of a building, during its construction and throughout its life. While it is true that a building can be executed without an architect, its execution will always be much riskier and more uncertain.

Having the characteristics, the plans, the budget and, especially with the analysis of a good architect, before starting the construction, will ensure the viability of the work and will significantly improve the final result.

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