What Not To Do When Preparing Documentation: The 8 Golden Rules

    When it comes to preparing documentation for legal purposes, you can’t just prepare it like an essay with listing down the facts as you understand them. Hence, it is important that the documentation prepared for any legal work is essential. It is the medium of putting forth your clauses or legal procedures. Family […]
Family Lawyers Collingwood, Family Law Solicitors & Lawyers Melbourne



When it comes to preparing documentation for legal purposes, you can’t just prepare it like an essay with listing down the facts as you understand them. Hence, it is important that the documentation prepared for any legal work is essential. It is the medium of putting forth your clauses or legal procedures. Family lawyers Collingwood can help you prepare the most apt documentation for your work.

The 8 Golden Rules

There are some rules, or Do’s and Don’ts which need to be catered to when documenting anything. Given below are the eight golden rules, the Don’ts you need to keep in mind when preparing documentation:

#1: Never forget your audience

The most important thing to be kept in mind is- who will be reading your documentation. It is all about the recipient. It is important to know as much as you can about the recipient of your documentation. This will help you reach out to them better.

Knowing their knowledge, perspective and experience will help you express it better. Family law solicitors Melbourne have the best experience and knowledge to reach out to your audience or recipient.

#2: Don’t just surface the topic. Be clear and to the point.

Most of the people do not read the entire document line by line. It is one of the worst ideas to just try and mention the point vaguely again and again throughout the documentation. Understand the point yourself first. Once you know the point clearly, mention it clearly in the documentation.

Make every detail about it concise and apt in the documentation. Express it in such a way that even a layman gets to know what the documentation is about. Family, as well as Child support lawyers Melbourne, specialise in preparing legal documentation for their clients. They understand your needs well and prepare a document just as you need it.


#3: Having an unstructured document is a big No!

One of the essential things to be kept in mind when preparing any documentation is its structure. It doesn’t matter how small or big the documentation is, the structure HAS to be proper. The structure you have for it will determine how effective and impactful your documentation would be.

Analyse what sequence needs to be followed to put forth your points, conditions or clauses in the documentation. Then, document it. Family law specialists Melbourne provide the best-structured documentation, thus, reaching out the best through your documentation.

#4: don’t use unnecessary, needless words in the documentation.

There is no point in adding unnecessary phrases and words in the documentation. It is essential to keep it concise and clear. You should not have words like “It is advisable that”, “remind you”, “the question as to whether”, and other such phrases in your documentation. These needless phrases just make your document less concise and precise and add up to unnecessary confusion.

Child custody lawyers Melbourne have the knowledge needed to prepare good documentation and make sure they don’t add points and phrases in the work that are not needed.

#5: No need to use case citations everywhere in the documentation

Yes, the law schools teach their students to use law case citations everywhere possible in their documents. However, in real life situations, it isn’t a really good idea. The case citations sometimes become a distraction and hence a little annoying when reading through the documentation. Include citations only for necessary points in the document. Here, court submissions come as an exception. Do not omit those in the documentation.

Family lawyers Collingwood deal with the documentation in the best way possible and help you build legal documentation of all types.

#6: Don’t take it lightly. Assume the worst.

We generally don’t pay keen attention to documentation. We just assume that it won’t be required anytime. That is a false assumption! Documentations are essential. It is always best to assume that the documentation being prepared is going to be in front of the judge at some point.

Write it accordingly. If that is the case, the judge is going to go through your documentation minutely. Also, it is going to impact the decision being made. Hence, employ family law specialists Melbourne to get your job done right.

#7: Avoid redundancies

Redundancies have a very negative impact on the documentation. There is no need to mention the same thing repeatedly in the document. Just write it once with the appropriate usage of words. If mentioned properly, no need to bring it up in the document, making it redundant.

This comes out as unorganised and unclear documentation when presented to the recipient. It also tends to confuse the one reading it. Child support lawyers Melbourne are very careful and skilful in preparing the documentation of all types.

#8: Don’t make it complicated. Keep it simple.

Usage of proper words is an important tool. They can instantly turn a negative ace into a positive one, or vice versa. Hence, correctness and simplicity are important. Keep it as simple as you can. Avoid the use of jargon in your documentation.

Simplicity does not imply using child-like language. It means keeping it concise and clear. Explain the terms in the documentation in a precise and simple manner. Take help from child support lawyers Melbourne to prepare good documentation for your legal works.

These were the main eight golden rules that need to be necessarily kept in mind when preparing legal documentation of any kind. It is always a better idea to consult the experts when it comes to legal matters and documentation. These documentations have a great effect on your legal matters. Make sure you get it done rightly.

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VIC family lawyers should be your go-to lawyers whenever you have any legal documentation to be prepared. They will understand what you need, analyse it well. After analysing, they will prepare the best fit documentation for you. Consult the best family law specialists Melbourne to prepare effective and legally apt documentation for you.